Job Details

Title Financial Corporation is seeking an Administrative Assistant to join our team in Blackfoot, ID. TFC is a family-owned company providing Title and Escrow Services since 1905. We pride ourselves on taking great people and growing and developing them with employees who have spent their entire careers with us!

If you want to work for a company where Everyone Counts, is committed to doing the Right Thing, Takes the Smart Risk, believes Attitude is Everything, and Everyone has the Opportunity to make a Difference, then keep reading.

The ideal team member:

• Enjoys a fast-paced environment.
• Is very organized with attention to detail, has problem-solving skills, and the ability to meet deadlines.
• Can prioritize tasks and notify others when assistance is needed.
• Proficient computer skills, including Google or Microsoft Office Suite or related software, and has the ability to learn new programs quickly.
• Excellent interpersonal and customer service skills
• Strong verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Previous experience in an office, Title, Escrow, or Banking is a plus!

About the position:

This position reports to the Chief Financial Officer. The Administrative Assistant provides essential office support, including reception, clerical assistance, and support to the bookkeeping, trust accounting, and escrow staff. This role requires a strong understanding of company policies, procedures, products, and services. A professional and courteous demeanor, along with a customer-service-oriented approach, is essential.

Job Duties Include:

• Assist escrow staff with various tasks, such as document preparation and file organization.
• Verify all the necessary1099 information has been received.
• Input data into the system as needed.
• Data entry of deposit details and taking deposits to the bank.
• Printing and sending out customer invoices/statements.
• Answer and direct phone calls.
• Greet and assist visitors.
• Manage incoming and outgoing mail.
• Maintain office supplies and equipment.
• Process orders and set up new accounts.
• Perform a variety of clerical duties, including filing, copying, and scanning.
• Assist with billing and invoicing for title insurance, closings, and credit services.
• Ability to operate a company vehicle or personal vehicle for company errands or training.
• Adhere to company policies, procedures, and industry regulations.
• Maintain accurate records and documentation.
• Other job duties as required.

Education and Experience:

• Must be at least 18 years of age.
• Must have a valid driver's license and have the ability to pass an MVR and background check.
• High school diploma or equivalent.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift and carry packages up to 20 pounds at times and perform physical activity such as walking, standing, and driving for extended periods.

We offer:

Competitive benefits plan including medical, dental, and vision for company employees, with some contribution toward a spouse or dependent coverage. In addition, we offer a 401(k) with a competitive discretionary match, discount on closing fees, and accident, hospital, and pet insurance plans! New employees accrue up to three weeks of Flexible Time Off. Additionally, they are eligible for 11 paid holidays from the first day of employment, as well as volunteer time off to give back to their local communities. We also offer a company-provided employee assistance program and a wellness program at no cost to employees.

Flying S Title & Escrow is an equal opportunity employer. Applicants offered a position must be able to pass a pre-employment background and MVR check.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The job description is not designed to cover a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.